Data migration that actually works
Our migration centre brings your existing patients, records and billing history across cleanly — so you go live in days, not months, without leaving years of history behind.
Product
The whole hospital, on one record.
HospaSense is not a stack of tools bolted together. It is one system where the patient record is the spine — and the front desk, the consulting room, the ward, the pharmacy and the billing counter all read and write to it.
The problem
Most hospitals run on systems that don't talk.
Registration is one system. The lab is another. Pharmacy keeps its own stock book, billing keeps its own ledger, and the wards run on a whiteboard. Every hand-off is re-typed, and every re-type is a chance for a patient to wait, a charge to be missed, or a record to go stale.
The cost lands on the people least able to absorb it — the patient at the counter and the staff trying to help them. HospaSense exists to close those gaps by keeping the whole hospital on one record.
The system
One record. Every department. Every location.
Register a patient once and they are known everywhere — the consulting room, the lab, the pharmacy and the billing counter all see the same record update in real time. Run several sites and they roll up into one view without losing what's local.
Search patients, MRN, invoices, staff…
Today at a glance
Patients today
486
+38vs avg
OPD waiting
24
~12 min
Beds occupied
78%
+4%
Collection today
₹6.2L
+9%
OPD load by department
Live status
- ICU beds2 of 14 free
- Pharmacy stockAll items in range
- Lab turnaroundOn target
- Insurance queue6 awaiting approval
01 · Module
Patient records & EMR
Every patient has one record — and every department writes to it, instead of keeping its own copy.
- One MRN per patient, with full visit and clinical history
- Documents, reports and consent in one place, role-scoped
- QR patient identity for fast, correct check-in
- One identity across locations — no duplicate registrations
MRN-20481 · Anjali V.
Last visitToday
Allergies1 flagged
Linked visits7
IdentityQR verified
02 · Module
Appointments & front desk
Scheduling, OPD queues and a command centre that keeps the front of house moving.
- Doctor schedules, slots and online/onsite booking
- Live OPD queue shared by front desk and consulting rooms
- Command centre for multi-department booking
- Walk-in tokens that join the same queue
OPD · Today
Booked312
Waiting now24
Avg wait~12 min
No-shows4
03 · Module
Clinical care
Consultations, nursing, orders and prescriptions — all on the same chart, not on paper.
- Consultation notes, vitals and nursing care
- Lab and radiology orders tied to the patient record
- Prescriptions that flow to the pharmacy
- Consent forms captured and stored against the visit
Consult · A-118
VitalsCaptured
LabCBC ordered
Prescription3 items
ConsentSigned
04 · Module
Inpatient & beds
Admissions, ward and bed management, nursing rounds and discharge — with billing that keeps up.
- Admissions and bed allocation by ward
- Live occupancy and transfers
- Nursing care and orders through the stay
- Discharge that reconciles charges before the patient leaves
Ward B · IPD
Beds18 / 22
Admissions today12
Awaiting discharge3
ICU free2
05 · Module
Pharmacy & inventory
Dispensing, stock and procurement — so nothing runs out unseen and nothing expires unnoticed.
- Dispensing tied to prescriptions
- Stock with batch and expiry tracking
- Purchase orders, goods receipt and returns
- Vendors and stock transfers across locations
Pharmacy · Stock
Items low7
Expiring ≤30d4
Open POs5
Dispensed today214
06 · Module
Billing & insurance
OP and IP billing, payments and insurance on one ledger — tied to the same patient and visit.
- OP and IP billing with a shared pricing catalogue
- Payments, receipts and payment history
- Insurance claims end to end
- Rejection analytics and finance exports
Billing · Today
Collected₹6.2L
Pending bills31
Insurance claims18
In review6
07 · Module
Workforce & hiring
The back office for the people who deliver care — from hiring through payroll, on the same record.
- Recruitment: requisition to offer, flowing straight into onboarding
- Staff records with biometric attendance and leave
- Shift rosters, plus credential and licence expiry alerts
- Attendance-driven payroll with PF, ESI, PT and TDS — configurable to your state
Workforce & hiring
Active staff1,284
Open requisitions23
Licences expiring ≤30d5
Payroll · JuneOn track
08 · Module
Reports & analytics
Clinical, financial and operational questions answered in seconds — across every location.
- Clinical, financial, operational and HR reports
- Hospital-wide and per-location views
- Epidemiological search across records
- Exports in the formats finance and audit expect
Reports · This month
CollectionsReady
Avg occupancy78%
Claim approval82%
ExportReady
Switching to HospaSense
Built to move onto — not just to start fresh.
Multi-location from day one
Run a single clinic or a network of hospitals on the same platform, with roles, pricing and reporting that respect what is shared and what is local.
Your data, your infrastructure
Deploy in the cloud or entirely on-premise, with SSO and directory integration for larger teams. Role-based access and a full audit trail are built in — compliant by design, with formal certification on our roadmap.
See it on your own hospital's workflows.
A walkthrough of the departments that matter most to you — and exactly how migration would work for your records.
Request a demo